Cover Letter & Consent
All submitting/presenting authors must complete and submit a cover letter and consent form stating:
- That the submitter/presenter is enrolled as a fellow in an ID training program or as a resident or medical student;
- The case has not been published or submitted for publication elsewhere;
- That no confidential patient information is revealed (see HIPAA Regulations and list of 18 identifiers that must be removed);
- That if the case includes an image of a physical finding, a signed consent form from the patient or legal guardian has been obtained and is on file;
- That if the case includes an image of a physical finding, a signed consent form from the patient or legal guardian has been obtained and is on file at the institution;
- All contributors are acknowledged in the letter and case report, have given their permission for the case to be published on the Partners Infectious Disease Images website and have agreed to the transfer of copyright of the case and images to the Infectious Diseases Society of America if the case is accepted for presentation;
- That the case includes the affiliations of all the contributing authors;
- The units and reference ranges for all laboratory tests are specified.
*All authors must sign the cover letter and consent form. If case submissions are found not to be HIPAA compliant, they will be automatically rejected without the option to edit or amend.
Images
Each submitted case should include images that illustrate important teaching points related to infectious diseases. Examples:
- Fungal and mycobacterial infections;
- Viral infections;
- Bacterial infections;
- Parasitic diseases;
- Infections of immunocompromised hosts;
- Tropical infectious diseases.
Categories
When submitting a general Adult ID case only, you will be asked to select one category from the following topics:
- Bacterial infections;
- Mycobacterial infections;
- Rickettsial infections;
- Fungal infections;
- HIV/AIDS;
- Viral infections (other than HIV);
- Parasitic infections;
- Other.
Checklist
Each submission must include:
- Online attestation that the case report and images are in compliance with HIPAA Privacy Regulations and do not contain identifiable patient information;
- Signed attestation form from program director or ID faculty attending;
- A signed and scanned copy of the cover letter with all contributors’ signatures (Download the cover letter and consent form template);
- A Word document of the case (Download the case submission template);
- A PowerPoint presentation of the case (Download a PowerPoint presentation example);
- **IMPORTANT** Do not include your name or affiliation in the case report or PowerPoint you submit. Cases will be reviewed “blindly” to help ensure a fair and unbiased review of your case submission.
Please email cases@idweek.org if you have any questions regarding the submission process.