Payment Policy
Payment in full is due 30 days after the reservation is made.
Advertisements Beyond those Offered
The display of advertisements or promotional materials beyond those officially offered and targeted to attendees of IDWeek (including, but not limited to, advertising in/on buses, taxis, Segways, boats, pedicabs, planes, street cars, building facades, hotels, or restaurants, etc.) is available exclusively through EMC Outdoor as IDWeek’s Show Management contractor, offering outdoor advertising (OOH) and experiential sponsorship advertising opportunities to exhibitors at IDWeek 2022.
First Right of Refusal
Advertisements are secured on a first come first served basis. Some placements may offer first right of refusal to the advertiser from 2019 or 2021. All first right of refusal decisions must be made by May 13, or the space becomes available to other exhibitors. Wait lists are currently being accepted.
Cancellation Policy
Advertisements cancelled by June 30 will be refunded in full if the advertisement has not been placed. All placed ads are nonrefundable. Cancellation requests made July 1 and later are subject to refund (or balance due forgiveness) at the discretion of IDWeek and will be based on the ability to resell the space.
Door Drops
Deliveries of promotional items by hotels to individual guest rooms are not permitted unless approved in advance and organized in coordination with EMC Outdoor. Promotional items may be distributed in the exhibit hall only, and within the confines of the exhibitor’s booth.
Embargo Policy
All exhibitor news releases, media alerts, and other news materials regarding research presented at the IDWeek meeting must be embargoed until the start of the meeting on Wednesday, Oct. 19 at 12:01 a.m. Eastern Time.
Exhibitors are permitted to mail gifts and promotional items, but the items must be approved by IDWeek. The deadline to submit this information to Dana Johnston is Sept. 3. IDWeek can offer referrals for preferred vendors to source and ship these items.
IDWeek strives to maintain a mutually beneficial relationship with industry to enhance the educational benefits for members and to improve health care for the public. To ensure the establishment of relationships with industry entities without compromising accepted ethical and educational standards, IDWeek endorses and conforms to the following statements and opinions that have been issued on this subject. Exhibitors must abide by these statements and opinions when providing gifts or promotional items:
- Standards for Commercial Support on Continuing Medical Education, Accreditation Council for Continuing Medical Education
- Gifts to Physicians from Industry, American Medical Association Council on Ethical and Judicial Affairs
- Code of Pharmaceutical Marketing Practices, Pharmaceutical Manufacturers Association